This guide compares the best HMRC-approved payroll software for UK accountants in 2026, focusing on cloud-based systems, automation, bureau features, and tools designed for accountants managing multiple payroll clients.
Running an accounting firm in the UK means staying on top of ever-changing payroll regulations while delivering efficient service to clients. The right payroll software can make all the difference between struggling with compliance issues and smoothly managing multiple client payrolls.
This guide reviews the top payroll solutions for UK accounting firms, helping you choose software that balances HMRC compliance, automation, scalability, and long-term value for accountants and payroll bureaus.
Key Takeaways
- HMRC-compliant payroll software is essential for UK accountants in 2026
- Cloud payroll systems simplify managing multiple client payrolls
- Automation reduces errors, admin time, and compliance risk
- Bureau features improve scalability for accounting firms
- Integration with Xero, Sage, and QuickBooks boosts efficiency
- AI-assisted checks help catch payroll issues early
- The right payroll software supports growth and value-added services
Why Good Payroll Software Matters for UK Accountants & Payroll Bureaus
Before diving into specific options, let’s understand why choosing the right payroll management tools for accountants is crucial:
- Time savings: Automation reduces manual data entry and calculation errors
- HMRC compliance: Automatic updates for tax codes and legislation changes
- Client satisfaction: Professional, error-free payroll processing builds trust
- Added value services: Offering payroll expands your service portfolio
- Integration capabilities: Seamless connection with accounting systems saves time
Top Payroll Software for UK Accountants 2026
Below is the list of HMRC-approved, cloud-based payroll software for UK accountants in 2026, suitable for firms managing multiple payroll clients:
1. Xero Payroll
Xero’s cloud-based payroll software remains one of the most widely used options among UK accountants in 2026, particularly for firms managing multiple small business payrolls., particularly for accountants managing multiple small business clients.
Key features:
- Unlimited payrolls on higher-tier plans
- Practice dashboard for managing all client payrolls
- Full HMRC-compliant payroll software with automated RTI filing
- Seamless accounting payroll integration with Xero accounting
- Employee self-service portal for accessing payslips
Best for: Accounting firms already using Xero for client bookkeeping who want an integrated solution.
2. Sage Payroll
A trusted name in payroll software for accountants UK, Sage offers robust solutions designed specifically for practices.
Key features:
- Multi-company functionality with batch processing
- Bureau mode for managing multiple clients efficiently
- Comprehensive reporting capabilities
- Strong payroll compliance UK features with automatic legislative updates
- Tiered options based on client numbers
Best for: Established accounting practices with diverse client portfolios requiring scalable solutions.
3. QuickBooks Payroll
Intuit’s payroll software for small accounting firms has significantly improved its UK offering in recent years.
Key features:
- Tight integration with QuickBooks accounting
- Simple, intuitive interface
- Automated tax calculations and filing
- Mobile app for on-the-go management
- Competitive pricing for growing firms
Best for: Accountants who need straightforward payroll automation for accountants with minimal training requirements.
4. BrightPay
Consistently rated among the top-rated cloud-based payroll solutions for UK firms, BrightPay combines powerful features with excellent support.
Key features:
- Unlimited employers and employees
- Bureau-specific tools for accountants
- Free automatic legislative updates
- Optional cloud features for client collaboration
- Excellent customer support
Best for: Firms looking for a balance between comprehensive features and user-friendliness.
5. Staffology Payroll
A rising star in the payroll software comparison UK 2026 rankings, Staffology is built for the modern practice.
Key features:
- True cloud-based system with nothing to install
- Pay-per-client pricing model
- White labeling options for branded payslips
- API access for custom integrations
- Designed specifically for accountants and bureaus
Best for: Tech-forward accounting firms looking for flexible, scalable online payroll systems UK.
6. IRIS Payroll Business
IRIS has been a stalwart in providing payroll software for accountants UK for decades, known for its comprehensive approach.
Key features:
- Built specifically for accountancy practices
- Unlimited companies and employees
- Extensive customization options
- Strong compliance track record
- Integration with IRIS accounting suite
Best for: Established firms with complex client requirements needing powerful customization.
7. PayFit
A newer entrant to the UK market, PayFit has quickly established itself as one of the best payroll software for small accounting firms in the UK.
Key features:
- Modern, intuitive interface
- Strong emphasis on automation
- Built-in HR functionality
- Excellent mobile experience
- Partner program specifically for accountants
Best for: Forward-thinking firms looking to offer integrated payroll and HR services.
8. Star Payroll Professional
Designed specifically as payroll management tools for accountants, Star Payroll Professional caters to bureau operations.
Key features:
- Multi-company batch processing
- Bureau-specific workflow tools
- Comprehensive reporting suite
- Integration with multiple accounting platforms
- Reliable HMRC compliance
Best for: Traditional payroll bureaus processing high volumes across many clients.
9. KeyPay
This cloud-native solution has become increasingly popular when considering which payroll software is best for UK accountants in 2026.
Key features:
- True cloud architecture
- Modern API-first design
- Partner-focused approach for accountants
- Pay-as-you-go pricing model
- Strong automation capabilities
Best for: Growing firms embracing cloud technology and looking for flexible pricing.
10. Capium Payroll
Rounding out our list of top payroll software for UK accountants 2026 is Capium, with its practice-focused solution.
Key features:
- Part of a complete practice management suite
- Built specifically for accountants
- Unlimited client payrolls
- Client collaboration portal
- Automatic legislative updates
Best for: Firms seeking an all-in-one practice management solution including payroll.
Compare Payroll Solutions with Our Experts
How AI Is Improving Payroll Software for UK Accountants in 2026
In 2026, many HMRC-recognised payroll software platforms now use automation and AI-assisted checks to reduce payroll errors, flag anomalies before RTI submission, and help accountants manage multiple client payrolls more efficiently.
How to choose Payroll software for UK Accountants?
When evaluating features to look for in payroll software for accountants UK, consider these factors:
- Scale of operation: How many clients will you be processing payroll for?
- Integration needs: Does it need to work with your existing accounting software?
- Pricing model: Per client, per payslip, or flat subscription?
- Support quality: What level of assistance is available when problems arise?
- Compliance automation: How well does it handle legislative changes?
- Client collaboration: What tools are provided for working with clients?
- Reporting capabilities: What insights can you provide to clients?
Latest trends in Payroll software for 2026
The payroll software comparison UK 2026 landscape shows these emerging trends:
- Greater automation: AI-powered systems reducing manual work further
- Enhanced security: Increased focus on data protection and privacy
- Client self-service: More collaborative models between accountants and clients
- Integration ecosystems: Deeper connections with wider business systems
- Mobile-first design: Software built for smartphone and tablet access
Conclusion
Selecting the right payroll software for small accounting firms requires balancing functionality, ease of use, and cost. The best solution depends on your specific practice needs and client base.
Consider starting with free trials of the top options that seem most aligned with your requirements. Most providers offer demonstrations specifically for accounting professionals to showcase their bureau features.
The right payroll software for accountants UK solution can transform your practice efficiency, improve client satisfaction, and create new revenue streams through value-added payroll services.
By staying current with the latest HMRC-compliant payroll software options, you’ll be well-positioned to handle whatever payroll challenges 2026 and beyond may bring.
Frequently Asked Questions
What is the best payroll software for UK accountants in 2026?
The best payroll software for UK accountants in 2026 depends on your firm size and client base. Popular HMRC-compliant options include Xero Payroll, BrightPay, Sage Payroll, Staffology, and IRIS Payroll Business. Accountants managing multiple clients should prioritise bureau features, automation, and scalability.
Is payroll software mandatory for UK accountants?
Payroll software is not legally mandatory, but it is strongly recommended for UK accountants handling PAYE schemes. HMRC requires accurate RTI submissions, correct tax calculations, and timely filings, which are best managed using compliant payroll software.
What makes payroll software HMRC compliant?
HMRC-compliant payroll software should support:
- Real Time Information (RTI) submissions
- Automatic PAYE and National Insurance calculations
- Tax code and legislative updates
- Statutory payments (SSP, SMP, SPP)
- End-of-year reporting (P60, P11D where applicable)
Which payroll software is best for accountants managing multiple clients?
For accountants and payroll bureaux managing multiple clients, software such as BrightPay, Staffology, IRIS Payroll Business, Sage Payroll, and Capium Payroll offer bureau modes, multi-client dashboards, and batch processing capabilities.
Can payroll software integrate with accounting software?
Yes. Most leading UK payroll software integrates with accounting platforms such as Xero, Sage, and QuickBooks. Integration reduces duplication, improves accuracy, and helps accountants deliver faster payroll services.
Is cloud-based payroll software safe for UK accountants?
Reputable cloud-based payroll software providers use advanced encryption, GDPR-compliant data storage, and secure UK or EU data centres. Cloud payroll also ensures automatic updates, backups, and remote access for accountants and clients.
What is the cost of payroll software for UK accountants?
Payroll software pricing varies based on:
- Number of clients or payslips
- Subscription vs pay-as-you-go models
- Bureau features and integrations
Costs typically range from £5 to £20 per client per month, depending on the software and features.
Can payroll software help accountants offer additional services?
Yes. Payroll software allows accountants to offer value-added services such as:
- Outsourced payroll
- Auto-enrolment pension management
- HR and employee self-service portals
- Payroll reporting and advisory insights
How often is UK payroll software updated for legislation changes?
Most HMRC-recognised payroll software updates automatically whenever there are changes to tax rates, thresholds, or employment legislation—often several times per year, including the UK Budget cycle.
How do accountants choose the right payroll software?
Accountants should consider:
- Number of payroll clients
- HMRC compliance automation
- Integration with existing systems
- Pricing model
- Quality of UK-based support
- Ease of use for staff and clients
Need Help Choosing the Right Payroll Software?
Our experts at Outbooks can guide you to the best solution—and even handle your payroll for you.
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Parul is a content specialist with expertise in accounting and bookkeeping. Her writing covers a wide range of accounting topics such as payroll, financial reporting and more. Her content is well-researched and she has a strong understanding of accounting terms and industry-specific terminologies. As a subject matter expert, she simplifies complex concepts into clear, practical insights, helping businesses with accurate tips and solutions to make informed decisions.