Tax Implications of Business Car Leasing

Before I start on the tax implications of Business car leasing, it is important to understand what is Business car leasing exactly:

Leasing a car for business is a financial agreement between a finance provider and a company for a brand-new vehicle for fixed monthly payments. There’s even the option to lease multiple models if your employer needs a fleet, like a taxi firm would, for example.

Initial payment is required at the start of the deal, which will be put towards the total cost of the lease price. This upfront amount is worked out as multiples of the monthly rental for the car, with one, three, six or nine months usually the standard option.

An agreement will usually last anywhere from 2-4 years, depending on how long the company needs the car for. An annual mileage cap and initial payment are also decided before the vehicle is delivered.

Some providers will offer shorter and longer contracts too, such as one or five-year deals, for greater flexibility.

Just like with a personal lease, the business which the vehicle is under will decide how many miles each year it will be using the car (or cars) for. This can be as little as 8,000 miles or in excess of 30,000 miles but will depend on the provider and type of vehicle chosen.

Can a new business lease a car?

If you’re part of a new business then you can still lease a car for business use, as long as you have proof that the company can afford the monthly payments. You’ll also need to provide evidence that the business has enough history of trading; usually, finance providers require at least two years’ worth of trading.

However, there may be some instances where you can still get a business lease for your new company, even if you’ve been trading for less than two years. The chances are that you’ll need to provide supporting documents here, such as business bank statements, management accounts and a director’s guarantee (this is a promise by a company’s director that states that they will pay the monthly rentals if the company can no longer afford them).

• Leasing company cars and vans, rather than buying them outright, is well established for businesses. It provides known, easily budgeted costs with no hidden surprises and predictable cash flows. The most popular type of vehicle leasing for businesses is contract hire.
• The positive tax implications of leasing a company car are a key reason, that this form of leasing has become so popular.
• Important questions would be à ‘Are car lease payments tax deductible?’, ‘How much is company car leasing tax?’ and, ‘What is the VAT position for car leasing?’.
• It’s important that businesses understand the various car leasing tax implications to make the best decisions for their specific circumstances.

Can a car lease be tax deductible?

• Managing levels of corporation tax forms a key part of any incorporated business’ financial planning. This means the question of whether car lease payments are tax-deductible is important. The good news is that for most types of lease, including contract hire, car lease payments are tax-deductible for corporation tax purposes. However, there are a number of provisos that should be considered.
• Company car leasing payments are not fully tax-deductible if:
  • The car has CO2 emissions over 110g/km
  • The rentals aren’t evenly spread over the life of the lease, or
  • The lease has clauses that may allow the company to eventually own the car.
• Since 1st April 2018, cars emitting 111 g/km or more of CO2 have been subject to a 15% tax disallowance on the amount of the rental that can be claimed against the business’ profits. Only 85% of the value of the car leasing costs qualify for tax relief.
• For cars contract-hired by the business with a CO2 output of 110g/km or below, there is no disallowance. Tax relief is fully available against the profits of the business – making business contract hire highly tax efficient.
• This does mean, however, that capital allowances cannot be claimed. These stay with the owner of the vehicle; in this case, the contract hire company.

What is the situation regarding VAT and contract hire?

• VAT is a major consideration for registered businesses and forms an important part in the overall assessment of business contract hire tax. Since 1995, businesses that acquire cars using contract hire wholly for business use may recover the VAT.
• This change meant that the contract hire supplier could use the extra savings to reduce their lease rentals, further increasing the popularity of leasing.
• The monthly contract hire rental is typically split into two elements – finance and maintenance.
• If the car has no private use and is used wholly for business purposes, such as a taxi, a VAT-registered business can reclaim 100% of the VAT paid on the finance element,
• If there is any degree of private use – which applies to the overwhelming majority of company cars in the UK – then only 50% of the VAT on the finance element can be reclaimed.
• However, if maintenance is provided with the car, the business can claim 100% of the VAT back on the maintenance element of the rental, provided these costs can be separately identified.

Can I lease a car through my limited company?

• • If you run a limited company, you have the option of taking a business lease deal for your car. There are a number of business contract hire tax implications in doing this, including the ability to reduce your corporation tax and VAT bills as discussed in the sections above.
• • The downside to taking a car through your business is that you’ll have to pay company car tax (also known as benefit-in-kind tax) if it’s used for personal journeys. Company car tax is calculated based on the following factors:
  • The carbon dioxide (CO2) emissions of the car you choose
  • The car’s value, including any extras – this is its P11D value
  • Your marginal (highest) income tax rate
• Whether you have access to the car all or some of the time and whether you make any personal contribution towards its cost.
• This means that the higher the value of the car, its CO2 emissions and your tax rate, the more company car tax you’ll be liable for. The flip side of this is that if you choose a highly efficient car, with a relatively low P11D value, you can save a lot of money. In fact, from 6th April 2020, if you choose a fully electric, or very efficient hybrid car, you’ll pay no company car tax at all.
• If you do want to drive an expensive and highly polluting car, it might make more financial sense to take a personal lease to avoid company car tax, but then your business won’t benefit from the car lease payment corporation tax deductions.

How much tax do you pay on a lease car?

As mentioned above, the amount of tax you’ll pay on the benefit of a car varies in line with its CO2 emissions, its P11D value, and your income tax rate.

To calculate exactly how much company car leasing tax you’ll have to pay each year you use the following formula:

• P11D value of the car x CO2 Benefit-in-kind tax rate x Personal income tax rate
  Here’s an example:
• £30,000 (P11D value) x 25% (CO2 Benefit-in-kind tax rate) x 40% (Income tax rate)
• = £3,000 annual company car tax bill
• The P11D value will be available from the car manufacturer’s website, along with the vehicle’s CO2 emissions rating.

Hope the above information is helpful.